Outlook and Excel Tips You Shouldn’t Miss

Outlook and Excel Tips You Shouldn’t Miss

Don’t Lose Your Outlook Contacts!
Did you know that contacts “remembered” by Outlook in your autocomplete list are not saved contacts, and could be lost if your Outlook account crashes, is moved or is updated? Many people use the autocomplete or nickname feature as a shortcut to remember contacts that they email often, instead of saving these email addresses as contacts. Unfortunately, Outlook cannot be relied upon to save these contacts for you – you need to save them yourself to safeguard them from ever being lost. If your computer ever crashes or is upgraded, this list that auto-populates can disappear from your Outlook. To prevent the frustration of losing all your “contacts,” save the email addresses in your autocomplete list as actual Outlook contacts. You can do this by:

• Right clicking on senders in your inbox and selecting “Sender – Add To People – Add To Contacts – Save & Close.”
• Right clicking on email addresses in an email you are composing or an email you’ve received and selecting “Open Outlook Contact – Add To Contacts – Save & Close”

Since the likelihood of losing these autocomplete contacts is high, make sure to save each important email address as a contact in your Outlook. This best practice will save you a great deal of trouble in the future. Also, here’s a tip that helps if your saved contacts aren’t showing up with the Outlook autocomplete feature.

Are Password Protected Excel Files Really Secure?
You might be surprised to find out that the answer is…no! Unfortunately, password-protected Excel files can be opened with just a little know-how, so they are not the most secure option for storing sensitive data. If you want to keep your files and data safe, your best option is to use more secure software for financial data (like Quickbooks), and a password manager for passwords and user names. Contact us if you need help getting into a password-protected Excel file, or need any other assistance with your technology at 970.373.5428.

January 2018 Edition