Shared Outlook Calendars

SHARED OUTLOOK CALENDARS

Sometimes it’s helpful to view multiple calendars within your calendar in Outlook, especially if you need to keep track of multiple colleague’s meeting schedules. Here’s how.

Here are two ways to view shared calendars on a Mac. You can checkmark the calendar boxes that appear in the column to the far left of your calendar viewing screen. They will appear as tabs in your calendar. Click on the left-facing arrows at the top of the tabs to merge the calendar(s) with yours.

Alternately, you can open a new meeting invitation and type the person’s name(s) whose calendar you want to view. Next, click on SCHEDULING, located on the top navigation near the left side of the meeting window. This will show you the person’s availability for any date or time you choose.

On a PC, click HOME in your calendar. In the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar. Type the name of the calendar you want to view in the Name box or click Name to select a name from the Address Book. The shared Calendar appears next to any calendar that is already in the view. To merge them into one calendar, click the left arrow at the top of the shared calendar. To undo the merge, click on the right arrow.

After you access a shared Calendar for the first time, the Calendar is added to the folder pane in the far-left column of your calendar. The next time that you want to view the shared Calendar, you can click it in the Folder Pane.

August 2019 Edition

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