Job Overview 

The Accounting Coordinator is responsible for managing administrative, financial, and operational activities to ensure smooth day-to-day office functioning and support efficient business processes. 

Responsibilities 

• Data Entry & Administration 
• Ticket Triage: Sort, categorize, and route incoming tickets to appropriate departments 
• Mail Management: Distribute incoming mail, manage outgoing correspondence, and maintain mail logs 
• Ramp Data Entry: Input and maintain ramp-related data in company systems 

Financial Operations 

• Accounts Payable (AP) Management 
  • Process and enter AP invoices into the system 
  • Scan and digitize AP documents for record-keeping 
  • Review and manage the AP Board to track outstanding payments 
  • Submit subcontractor expenses for processing and approval 

• Cash/Receivable (AR) Management 
  • Prepare and process check deposits 
  • Receivable reports and communications 
  • Receivable collections 

General Office Management 

• Communications 
  • Answer and direct incoming phone calls professionally 
  • Screen calls and take messages as needed 
  • Manage office voicemail and email inquiries 
  • Emailing and calling customers or vendors about account status 

• Office Environment 
  • Ensure office equipment is functioning properly 
  • Monitor office cleanliness and organization standards 
  • Monitor and Maintain hallways, common areas, and restrooms 
  • Ensure office supplies are stocked and ordered as needed 

Required Skills 

• Proficiency in accounting software and MS Office Suite 
• Strong organizational and time management abilities 
• Attention to detail and accuracy 
• Ability to handle multiple tasks simultaneously 
• Professional communication and phone etiquette skills 
• Accounting principles knowledge 
• Customer Service Orientation 

Qualifications 

• High school diploma or equivalent 
• 3-5 years of office administration or accounting experience preferred 
• Experience with AP processing and AR Management a plus 
• Proven ability to manage multiple priorities in a fast-paced environment