Shared Outlook Calendars and Split Screen Tips

Shared Outlook Calendars and Split Screen Tips


Sometimes it’s helpful to view multiple calendars within your calendar in Outlook, especially if you need to keep track of multiple colleague’s meeting schedules. Here’s how.

Here are two ways to view shared calendars on a Mac. You can checkmark the calendar boxes that appear in the column to the far left of your calendar viewing screen. They will appear as tabs in your calendar. Click on the left-facing arrows at the top of the tabs to merge the calendar(s) with yours.

Alternately, you can open a new meeting invitation and type the person’s name(s) whose calendar you want to view. Next, click on SCHEDULING, located on the top navigation near the left side of the meeting window. This will show you the person’s availability for any date or time you choose.

On a PC, click HOME in your calendar. In the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar. Type the name of the calendar you want to view in the Name box or click Name to select a name from the Address Book. The shared Calendar appears next to any calendar that is already in the view. To merge them into one calendar, click the left arrow at the top of the shared calendar. To undo the merge, click on the right arrow.

After you access a shared Calendar for the first time, the Calendar is added to the folder pane in the far-left column of your calendar. The next time that you want to view the shared Calendar, you can click it in the Folder Pane.



Working while traveling can be frustrating when you don’t have that beloved second monitor to utilize. This tip can help!

On a PC while you have at least two applications, files or individual web pages open, left-click the mouse to “grab” one of the windows or files and drag it to the side of the screen that you want it to open. It will auto-resize to fill that half of the screen. With the other file that you see and want to use, repeat the steps but drag to the opposite side of the screen. You did it!

Doing this on a Mac is very similar. Open multiple files as described in the PC instructions. Click and hold for a second or two on the green “maximize” button at the top left of one of the windows.

When you release your mouse click, you will see the screen split into two halves, pushing the window you clicked on to one half of your screen. You will also see the other open windows scatter on the opposite side of your screen. Select the window you want on the scattered side and it will expand to fill the other half of your screen.

Now you have two screens to work on, side-by-side. Simply hit Escape to exit this mode.

If you have any questions about these tips or any other technology questions, please reach out to us at 855.808.6920, or contact us today.

August 2019 Edition

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